Pilot
Prove ROI on one workflow in two weeks.
- One workflow, scoped in a half-day discovery
- Built & deployed in 2 weeks flat
- 30 days of operation included
- Written success metric in the SOW
- If we miss it, the next 30 days are on us
Dallas, TX · Booking Q3 cohort
Your business
on autopilot.
We design, build, and operate the AI agents that handle the manual work your team is drowning in — calls, emails, tickets, paperwork, reports.
01 / Services
Eight kinds of work we take off your team's plate.
We don't sell software. We build, deploy, and maintain bespoke automations end-to-end — then hand you a monthly invoice instead of a payroll line.
01
AI agents & autonomous workflows
Multi-step agents that read inboxes, take actions in your tools, and ask for help only when they need to.
02
Customer support — chat & voice
24/7 voice and chat agents trained on your SOPs. Booking, FAQs, triage, refunds, escalation — handled.
03
Sales & lead generation
Inbound qualification, outbound research, CRM hygiene, follow-up sequences. Your reps see only the warm ones.
04
Document & data processing
OCR + RAG pipelines that extract, classify, and file. Intake forms, invoices, contracts, medical records.
05
Internal ops automation
HR onboarding, IT tickets, finance reconciliations, vendor approvals — the back-office work that doesn't scale.
06
Analytics & reporting
Daily executive briefings, anomaly alerts, dashboards that write themselves. We pipe your data, you read the summary.
07
Marketing automation
Content generation at scale, email sequences, ad creative rotation, SEO research. Tuned to your brand voice.
08
Custom LLM integrations
Domain-specific chatbots, internal copilots, function-calling APIs. Built for your stack, your data, your guardrails.
02 / Scenarios
Real businesses. Real before-and-afters.
Tap any scenario to see the manual workflow on the left and the automated one on the right. The animation runs at roughly real time — the after side finishes before the before side starts.
Dental practiceAfter-hours calls → AI voice receptionist
Before · manual
Voicemail goes to a queuering
Front desk listens next morning9:12am
Callback during patient hours+1d
Phone tag for 2–3 rounds+3d
Patient finally books (or doesn't)+5d
Total cycle~5 days
After · automated
Patient calls 9:47pm0s
Voice agent answers in human voice+0.4s
Looks up next open slot+2s
Books, confirms via SMS+45s
Logs intake notes to your PMS+50s
Total cycle< 1 min
↑ 94% answered in <1s↑ +22% bookings/mo↑ $0 weekend payroll
Law firm — personal injuryNew-client intake → 7-page packet auto-filed
Before · manual
Lead calls, paralegal screens20m
Email packet, wait for reply+2d
Re-keyed into case management30m
Conflict check, manual lookup20m
Attorney review queue+1d
Total cycle~3 days
After · automated
Lead form auto-summarizedinstant
Agent texts: 'Send your accident report'+30s
Photos + PDFs OCR'd & filed+90s
Conflict check runs automatically+10s
Attorney inbox: ready to sign+3m
Total cycle< 5 min
↑ 3 days → 3 minutes↑ 100% packets complete↑ 0 manual data entry
Real estate brokerageLead → qualified showing on the calendar
Before · manual
Zillow lead arrives0m
Agent calls back (if available)+47m avg
Voicemail, lead goes cold+1d
Manual CRM entry, hopeful follow-up+2d
Lead bought through competitor+5d
Total cycle~5 days
After · automated
Lead arrives → SMS in 12s+12s
Agent asks budget, area, timeline+30s
Pulls 3 matching listings+45s
Books a showing on agent's calendar+2m
Agent gets a brief, not a cold leadready
Total cycle< 3 min
↑ 6x speed-to-lead↑ 31% showings booked↑ Zero lead leakage
Restaurant groupReviews, reservations, and DMs in one inbox
Before · manual
Yelp 2-star review at 11pm11:14pm
Owner sees it in the morning+9h
Drafts apology between shifts+2h
Public response posted late+12h
Damage already done—
Total cycle~12+ hrs
After · automated
Agent watches Yelp, Google, IG, OTlive
Drafts on-brand response+90s
Owner approves in one tap+2m
Posted publicly, DM'd privately+3m
Weekly sentiment report to ownerMon 8am
Total cycle< 5 min
↑ 4.1 → 4.6 stars↑ 100% reviews answered↑ 1 inbox vs 6
Mid-market manufacturerAR/AP & exec briefing — autopiloted
Before · manual
Controller pulls reports Monday AM2h
Excel pivots, vlookups, emails+3h
CFO asks 'why is gross margin off?'+1d
Another pass through the data+4h
Real decisions made on stale numbers+2d
Total cycle~2 days
After · automated
Agent ingests NetSuite + bank + CRMnightly
Anomalies flagged with root cause5am
CFO briefing in Slack at 7am7am
Follow-up Qs answered conversationallylive
Board deck draft on the 1stmonthly
Total cycleauto
↑ 12h/wk → 0↑ Daily decisions on fresh data↑ 1-tap board deck
03 / Process
Two weeks to your first agent. Then we keep going.
We're not a 6-month consulting engagement. We pick one painful workflow, ship it, prove ROI, and earn the right to automate the next one.
▌ Step 01
Week 0
Discovery sprint
We sit in your operation for 2–3 days. Map the highest-pain manual workflows. Pick one to win first.
▌ Step 02
Week 1
Architect the agent
Choose the LLMs, the data sources, the human-in-the-loop checkpoints. You get a clickable prototype by Friday.
▌ Step 03
Week 2
Ship to production
Deploy on our infra or yours. Plug into your tools (CRM, phones, email, billing). Pilot with a small slice of volume.
▌ Step 04
Ongoing
Operate & evolve
We monitor uptime, accuracy, and edge cases. Monthly tuning. New workflows added as we earn them.
04 / Pricing
Priced around outcomes. Not hours.
Three tiers. You don't pay us to sit in a Zoom call — you pay us for an agent that takes work off your team's plate. The exact tier gets scoped during discovery so you're never quoted a range you don't fit.
Starting at$2,500 / month· exact scope set in discovery
Single Workflow
Default graduation path from the pilot.
- One production agent we operate 24/7
- Monthly tuning sprint + dashboards
- Weekly office hours with our team
- Volume bands by calls / docs / leads
- Month-to-month, 30-day notice to cancel
Portfolio
Three or more agents under one retainer.
- Everything in Single Workflow, plus:
- New agent every quarter — no build fee
- Dedicated Slack · 4-hr response SLA
- Quarterly on-site week — we fly in
- Annual commitment · 15% off prepay
Same on every tier
You own everything
Code, prompts, eval suite, agent personas, infrastructure-as-code. We deploy on your cloud accounts where possible. Fire us, you keep the running system.
Usage costs pass through at cost
LLM tokens, Twilio minutes, ElevenLabs voices, OCR APIs — forecasted up front, receipts shared monthly. We don't mark them up.
What we never do
Bill hourly. Sell “AI strategy” workshops. Lock you in for more than 12 months. Refuse to share what's in the prompts.
Discounts that mean it
15% on annual prepay (Portfolio). Non-profits and Texas-HQ'd businesses under $5M revenue: 20% off the first pilot.
05 / ROI
Drag the sliders. Watch the math.
Rough-cut estimate based on what we've seen across 30+ deployments. Real numbers come out of the discovery sprint — this just tells you if the conversation is worth having.
5
10
$32
75%
Estimated annual impact
$30,000
net savings · year 1
Hours returned
1,875hrs/yr
Our monthly fee
$2,500
Gross savings
$60,000
Payback
~6 mo
06 / Toolkit
We are tool-agnostic. Strongly opinionated.
We pick the cheapest, fastest, most boring tech that solves your problem. You don't pay for vendor lock-in to be cool.
OpenAI / GPT-4oAnthropic / Clauden8nZapierMakeTwilio VoiceVapiElevenLabsRetellPineconeWeaviatePostgres + pgvectorLangChainLlamaIndexCrewAIAWS BedrockVercelSupabaseSlackHubSpotSalesforceIntercomGmail APIWebflowStripeQuickBooksOpenAI / GPT-4oAnthropic / Clauden8nZapierMakeTwilio VoiceVapiElevenLabsRetellPineconeWeaviatePostgres + pgvectorLangChainLlamaIndexCrewAIAWS BedrockVercelSupabaseSlackHubSpotSalesforceIntercomGmail APIWebflowStripeQuickBooks
07 / About
Dallas-rooted. Cloud-delivered.
We started Dallas AI Automation because most of our clients had been burned by an offshore "AI consultancy" that disappeared three weeks in, or an enterprise SaaS contract they couldn't get out of.
We're a small, fully-remote team. No office, no foosball table, no "drop by anytime." What we have is a calendar, a strong Wi-Fi password, and a single goal: ship the agent that takes the most painful hour of your team's day off their hands.
Want us on-site? We'll happily fly in, sit at your desk for a week, and watch your team work. Remote-first — not allergic to airports.
08 / FAQ
The honest questions people ask us.
Zapier connects apps. We design and operate agents — systems that decide, draft, summarize, and act with judgement. We do use Zapier (and n8n, and Make) under the hood when they're the right tool. We don't pretend automation = AI.
No. We build on your accounts (OpenAI, Anthropic, AWS, etc.) and hand over the source code, the prompts, and the docs at any point. If you fire us, you keep the system.
Engagements start at $2,500/month and scale with the work the agent is doing. We bucket clients into three tiers — Pilot (two-week proof-of-value), Single Workflow (one production agent we operate), and Portfolio (three or more under one retainer). The exact number gets scoped during discovery so you're never quoted a range you don't fit. Almost always less than the headcount it replaces.
We deploy on your cloud (AWS / GCP / Azure) when you have one, sign BAAs for healthcare clients, and never train on your data. SOC 2 documentation available.
Every production agent has retrieval grounding, output validation, escalation thresholds, and a human-in-the-loop checkpoint for irreversible actions. We log everything and audit weekly for the first 90 days.
Nope — we're fully remote, which means we work anywhere there's reliable Wi-Fi and a workflow worth automating. The 'Dallas' in the name is roots, not zip code. We're happy to fly in for kickoffs and quarterly reviews; the rest of the time, your team will know us by our Zoom backgrounds.
09 / Contact
Three ways to get to a 20-minute intro.
Talk to our intake agent right now, book on a real calendar, or email us. Whichever feels lower friction.
Talk to DAIA
Our live intake agent · running on Claude
Online
Hey — I'm DAIA, the intake agent for Dallas AI Automation. Tell me a little about your business and the workflow that's slowing you down, and I'll sketch how we'd automate it.