Pilot
Prove ROI on one workflow in two weeks.
- One workflow, scoped in a half-day discovery
- Built & deployed in 2 weeks flat
- 30 days of operation included
- Written success metric in the SOW
- If we miss it, the next 30 days are on us
Dallas, TX · 24/7 dispatch ready
The AC dies at 9pm.
Your office is already on it.
AI automation for HVAC contractors in Dallas that answers every after-hours emergency call in seconds, runs maintenance renewal outreach automatically, and coordinates dispatch — so your techs are working jobs instead of chasing the schedule.
01 / The problem
Right now your HVAC office is leaking revenue to voicemail and manual coordination.
You don't need more demand. You need to stop losing money to manual coordination and missed calls.
01
After-hours emergency calls go to voicemail
When the AC dies at 9pm in August, the homeowner calls three companies. Whoever picks up first wins the job. Voicemail loses it.
02
Maintenance renewal outreach is done by hand
Your service plan list sits in a spreadsheet. Renewals get worked when someone has time, which means most quietly lapse and you lose recurring revenue.
03
Dispatch runs on phone calls and text threads
Techs text the office, the office texts the tech, the customer calls to ask when someone is coming. Half the day evaporates into coordination.
02 / Process
Three steps. Live in 14 days. Month-to-month.
No long-term contracts. No build fee on top of monthly. You own the code. We do the heavy lifting.
▌ Step 01
Week 1
We map your workflow
A working discovery call. We sit with your office manager and document exactly how leads, jobs, and paperwork flow through your business today.
▌ Step 02
Weeks 2–3
We build your agent
We build, test, and wire the AI agent into your phone system, CRM, and inbox. You see it running with real test calls before we hand it to your team.
▌ Step 03
Ongoing
We run it for you
We monitor, tune, and improve the agent every month. Single monthly invoice. Cancel any time. You always own the code.
03 / What the agent does
Four jobs your HVAC office shouldn't be doing by hand.
Specific, measurable workflows — not a chatbot, not a buzzword.
01
24/7 emergency call intake
Every after-hours call answered in under 5 seconds. Triages emergency vs. routine, collects equipment and address, and pages the on-call tech automatically.
02
Maintenance renewal engine
Works your service plan list every week — call, text, email — until each customer renews, reschedules, or opts out. Stops silent attrition.
03
Dispatch coordinator
Sequences the day's jobs by zone and priority, texts arrival windows to customers, and re-routes when a job runs long. Your dispatcher stops being a switchboard.
04
Lead follow-up under 5 minutes
Every web form and missed call gets a real conversation within 5 minutes — text or voice — until they book a service call or opt out.
04 / Pricing
Priced around outcomes. Not hours.
Three tiers. The exact tier gets scoped during discovery so you're never quoted a range you don't fit.
Starting at$2,500 / month· exact scope set in discovery
Single Workflow
Default graduation path from the pilot.
- One production agent we operate 24/7
- Monthly tuning sprint + dashboards
- Weekly office hours with our team
- Volume bands by calls / docs / leads
- Month-to-month, 30-day notice to cancel
Portfolio
Three or more agents under one retainer.
- Everything in Single Workflow, plus:
- New agent every quarter — no build fee
- Dedicated Slack · 4-hr response SLA
- Quarterly on-site week — we fly in
- Annual commitment · 15% off prepay
Same on every tier
You own everything
Code, prompts, eval suite, agent personas, infrastructure-as-code. We deploy on your cloud accounts where possible. Fire us, you keep the running system.
Usage costs pass through at cost
LLM tokens, Twilio minutes, ElevenLabs voices, OCR APIs — forecasted up front, receipts shared monthly. We don't mark them up.
Texas operator discount
Texas-HQ'd businesses under $5M revenue get 20% off the first pilot. Non-profits the same. We're built in DFW and we mean it.
05 / FAQ
Questions HVAC contractors ask before they sign.
Yes — those are the three we connect to most often for DFW HVAC contractors. The agent pushes new jobs, customer notes, and dispatch updates into your FSM in real time. If you use Jobber, Workiz, or something else, we'll wire it up during discovery.
Yes. It asks for symptoms (no cooling, water leak, no heat, smell of gas), system type, and household details, then routes emergencies straight to the on-call tech and books routine calls into the next available slot.
The agent scales horizontally. 50 calls or 500 calls in an afternoon, response time stays under 5 seconds. We'll pre-stage capacity ahead of a forecasted heat event.
No. We tune the voice and script for your brand before launch and you sign off on call recordings during pilot. If a customer asks for a human, the agent transfers cleanly to your on-call dispatcher.
Cancel any month. Because you own the code, you can keep running it yourself, hand it to another vendor, or shut it off. No clawback, no termination fee.
06 / Get started
Ready to stop missing HVAC jobs after hours?
15 minutes. We'll show you exactly what an HVAC agent would do for your office — then you decide if it's worth piloting.
Want the playbook first? Read the HVAC field guide.